Transcripts & Student Records

An official transcript is stamped with a raised seal and signed. It is an official copy of a student′s academic history. The transcript is considered “unofficial” when the seal on the envelope is broken.

We don′t provide unofficial transcripts to former students.

The cost is $6 per request for former students. The cost is $30 for third party requesters (Colleges, Universities, Agencies, Employers).

The cost is $30 to provide graduation verification services to a third party.

The normal processing time is five to ten working days.

A confirmation email will be sent from the Fremont Union High School District confirming that your transcript has been mailed to the college of your choice. We cannot confirm when a particular college actually processes the transcript. Please be aware that during busy times, colleges and universities may take several days to process transcripts.

The Graduation Verification Service verifies a former student′s name, school of attendance, dates of attendance and date of graduation.

As of January 2005, Educational Testing Service (ETS) - GED Records Center handles all requests for duplicate records in California. Visit the GED website for more information and request your transcript or call toll-free to 866-370-4740. If you are interesting in pursuing a GED or Adult Education Diploma, please contact our Adult and Community Education Department (ACE) at (408) 522-2700.

For technical support, please email support@needmytranscript.com. 

Fremont Union High School District Office, 589 W. Fremont Ave., Sunnyvale, CA 94087

(408) 522-2200, fuhsdtranscripts@fuhsd.org

Unfortunately, not everything. While schools and districts have more control over how student information is displayed and used at school, we do not have control over the state and federal systems. For state processes, including standardized testing (CAASPP, Physical Fitness), and state reporting, your legal name and gender will be used. For anything related to the federal government (work permits that require a social security number, financial aid forms or college applications that require a social security number or tax ID), you will need to use your legal name and gender. For the college application process, you will need to check with each college or university you plan to apply for so that you can learn about their policies and practices, which may differ. Additionally, there are certain official student records, including transcripts, which must have a student’s legal name unless or until changed through the applicable legal procedures. 

We take student privacy very seriously, and limit access to this information to only a few people who need it for their job duties, mostly as it pertains to enrollment, transcripts, and state reporting. On your school site, this would be your school’s Administrators, Data Technician, the Registrar staff, as well as the School Cafeteria Manager. At the District Office, there are a few people who manage our student data systems, state and federal reporting, and enrollment offices who would have access to this information. Your teachers will see only the name and gender that appears on their class rosters. However, as explained above, there may be occasions where only legal names with no current or preferred name are used (for example, CAASPP testing, documents related to special education, or perhaps for your college applications). A student’s legal name and gender may be disclosed in the event of a health or safety emergency. If you have concerns about any of these situations, you may want to discuss them with your Guidance Counselor/Administrator/School Based Therapist when you meet with them. 

There is ambiguity in the law as to the extent that a parent/guardian control’s a student’s educational records. The Education Code and the Family Education Rights and Privacy Act (FERPA) dictate that only the parent/guardian can request changes to the student’s record. However, the California Department of Education has issued guidance in this area, which highlights the critical necessity in protecting a student’s privacy interest if they cannot express their gender identity at home. As such, with these two conflicting areas of law, we recommend but do not require parent/guardian approval. 

Start by downloading this form and completing Sections I, II and III. Then make an appointment for you and a parent/guardian (if applicable) to meet with a School Based Therapist about this change request, Section IV. During your meeting, the School Based Therapist will explain the process, where the name/gender change applies and does not apply, and answer any questions you may have. At the conclusion of your meeting you, your parent/guardian (if applicable), and the School Based Therapist will sign the form. If your parent is not present at this meeting, you will be required to sign an additional acknowledgment form regarding the possibility of the District inadvertently revealing your gender identity to your parent/guardian.

During the meeting, one of the topics you will discuss is whether or not you want your teachers to know about this change, and if so, how you would like them to be notified. The School Based Therapist will give the form to your school’s Registrar who will make the change. Once the change is made, the School Based Therapist will send an email to your teachers letting them know of the change if that is what you agree to during your meeting. Generally it will take 1-2 days for this change to be processed.

There is no limitation for how many times you request to make the change, however because of the legal framework in place; we request that you be mindful that this is considered a very serious decision.

While this process was implemented with the concerns of transgender and gender non-conforming students in mind, it can apply to any FUHSD student who identifies by a different name and/or gender than their legal name/gender. We ask that students are respectful and thoughtful about their decision to make this request.

A great resource for both transitioning parents and students is PFLAG. They have support pages for both transitioning students/youth, and pages for parents of transitioning and gender non-conforming students. Additionally, PFLAG has a local chapter in Sunnyvale for those parents who want in person discussions and guidance. Additional resources include Gender Spectrum and the Human Rights Campaign. 

Our school staff are here to support you, and can talk this through with you. While you can certainly talk to any trusted adult on campus, there are staff that are trained with more knowledge about student records and this process. Here are some people at your school that would be able to help answer your questions about this process: 

• Guidance Counselor 
• School Based Therapist
• School Psychologist 
• Gender-Sexuality Alliance (GSA) Advisor
• Principal 
• Assistant Principal 
• Dean

Special Education records are generally kept on file until the student reaches 22 years of age. For inquiries about special education records, please contact Susan Magana, Student Records Specialist, at 408-522-2242.

If you are a graduate of the most recent graduating class, please contact your school’s Registrar directly:

• Cupertino High School: 408-366-7379
• Fremont High School: 408-522-2405
• Homestead High School: 408-522-2503
• Lynbrook High School: 408-366-7710
• Monta Vista High School: 408-366-7610
• Educational Options (including Community School, New Start, Young Parent Program, Middle College and College Now): 408-522-2208

Please use the transcript service found at the top of this page.