Human Resources Information & Forms

When are Classified Employees Paid?

Employees are paid once per month on the last day of the month. If this falls on a Saturday, you are paid the Friday before. If it falls on a Sunday, you are paid the Monday after.

• Employees who are hired between the first of the month and the 15th will be paid at the end of that month.
• Employees who are hired after the 15th will not be paid until the end of the next month.

TWELVE Month Classified Employees

Twelve month employees are paid an equal amount, less deductions, at the end of each of the twelve months.

ELEVEN Month Classified Employees

Eleven month employees are paid an equal monthly amount, less deductions, at the end of the months from August through June. They do not receive a paycheck for July.

Ten Month Classified Employees

Salaries are based on 10 months of pay per year and adjusted for the months of August and June. Ten month employees are paid in 10 equal payments from September to June. They are not paid during the months of July and August. Any days worked in August are paid throughout the September to June paychecks. For example, to determine your pay for each month, take the first day of work in August to the last day of work in June. This number of days worked will be divided by 10 to get 10 equal paychecks for September through June.

If You are Hired after Your Normal Work Year Begins

If you are hired after your normal work year would begin your pay is prorated by the number of days missed. For example, if you are an 11 month employee hired August 8. The regular work year for this position would start the 1st or 2nd of August. You would receive a paycheck at the end of August, but your first month’s pay would be adjusted to minus the work days missed. If you are an 11 month employee hired August 24 you would not receive a paycheck at the end of August, but would get a full paycheck for September plus the days worked from August.

Deferred Pay Options for 10 & 11 Month Employees

Deferred Pay Option forms can be used to split 11 and 10 months employees pay into 12 equal installments. This will spread the annual salary over 12 months rather than 10 or 11 resulting in smaller paychecks each month. These forms are available from either Payroll or Human Resources.

How to Calculate Your Pay

To calculate your monthly and annual salary from your hourly rate, take the number of work days, plus the number of holidays for the total paid days per year. Divide by the number of months you work, and then multiply by the number of hours per day. This gives you the average number of paid hours per month. Multiply this by your hourly rate to get your gross per month. Multiply this by the number of months you work for your annual salary. Salary charts are available at your school sites and also on the HR web pages.

• Paid days = work days + holidays (ex. 225 work days + 14 holidays = 239 paid days/year)
• Daily Rate = hourly rate x # of hours or work hrs per day (ex.$18.00 x 8 hours = $144.00/day)
• Annual salary= daily rate x paid days (ex. $144.00 x 239 = $34,416.00)
• Monthly salary= annual salary divided by # of work months (ex. $34,416.00 / 11 = $3,128.73/month)

Classified Increments and Longevity are driven by the anniversary date of the employee’s hire date.

Hire dates are adjusted by any periods of non-paid status that exceed more than 10 days in one month. Each such period advances the anniversary of the hire date by one month.

Classified longevity is determined by the anniversary of the hire date, after adjustments for unpaid periods.

Classified annual step increases are determined by the one-year anniversary date of the current position, less any periods of unpaid status.

Examples:

• Hire date = 1/1/02, no unpaid periods, no position changes.
• Anniversary date = 1/1/02 for both step increases and longevity.
• Hire date = 1/1/02, - 30 days unpaid status over three months.
• Anniversary date = 4/1/02, used for both step increases and longevity.
• Hire date = 1/1/02, no unpaid periods, but promoted on 3/1/04. Hire date of 1/1/02 = anniversary date for longevity. Current position date of 3/1/04 = anniversary date for step increases.
• Hire date = 1/1/02, - 30 days unpaid status over three months during 02-03 school year. Employee promoted on 3/1/04.
• Anniversary date = 4/1/02 for longevity.
• Current position date of 3/1/04 = anniversary date for step increases.
• Hire date = 1/1/02. Employee promoted on 3/1/04. - 30 days unpaid status over three months during 04-05 school year. Both Hire date and current position date are advanced by three months which affects both longevity and step increments.