OLR Detailed Instructions

To enable Pop-Ups on Firefox

• Click the “hamburger” menu icon (top right) to open the Menu, then choose Options.
• Select the Privacy & Security panel (lock icon on the left) and scroll down to the Permissions section.
• Make sure the Block pop-up windows checkbox is not checked.
• Close the about: preferences page. Any changes you've made will automatically be saved.

To enable Pop-Ups on Chrome

• Click the Chrome menu on the browser toolbar.
• Select Settings.
• Click Show advanced settings.
• in the "Privacy" section, click the Content settings button.
• In the "Pop-ups" section, select "Allow all sites to show pop-ups." Customize permissions for specific websites by clicking Manage exceptions

To ENABLE Pop-Ups on Safari

• From the Safari menu, choose Preferences and click the Security tab.
• Ensure the Block pop-up windows option is not checked. Unchecking this option will allow pop-ups.

Parent/LEGAL Guardian Demographics

Enter each parent or legal (court-appointed) guardian or caregiver (with affidavit) of the student, even if a parent/guardian lives at a different address than the student.  Do not enter siblings or other household members in this section.

• Use legal names that would be on a driver’s license or other legal document. When a Parent/Legal Guardian picks up a student from school, legal identification will be required, and the names will need to match. However, you may enter a nickname or preferred first name for communication, if you wish.  Leave the preferred name field blank if there is none.
• If the Parent/Legal Guardian lives at the student's primary address, then answer that question "Yes" and be sure to check the box indicating this is the person's address.
• If the Parent/Legal Guardian does not live at the student's primary address, answer that question "No," and be sure to UNcheck the box below.   You may optionally enter location information or a U.S. mailing address where school mailings can be sent. (No materials are mailed outside of the U.S.)
• Parent/Legal Guardian's highest education level is required by the state.

Parent/LEGAL Guardian Contact Information

Please provide as much Contact Information as possible, so we have the best chance of contacting a Parent/Guardian when necessary.

• An email is expected, but if the Parent/Guardian has none, check the box that says "person has no email."
• Contact Preferences should be un-checked if this Parent/Guardian cannot receive emails or does not want to receive emails for any of the reasons described.

Parent/Guardian Active Military Service

The U.S. Federal government requires that we collect information on Parents/Guardians in active military service as part of the Every Student Succeeds Act (ESSA).

Primary/Home Phone Number

Enter the phone number that will be the primary point of contact for a student and his/her family. This can be a home land line number or a parent/guardian cell number. (Each parent/guardian’s cell number and work number will be requested later on as well.)

Home Address

Enter the primary home address for the student. The student will only be associated with one address, even if he/she has residence at multiple addresses.

Start by entering the house number. Continue with the first few letters of the street name, until your address is displayed in green in the Address List which will pop up below where you are typing. As soon as you see your address appear in the Address List, click on the address; the address fields will fill for you.

Your address is displayed again, so you can review it in a readable format.

Reasons your address may not display in the Address List:

1. Your address is within the boundaries of FUHSD, but may not have made it into our system yet.
2. Your address is not within the boundaries of FUHSD, so is unlikely to be in our system.

If your address does not display in the Address List, you will need to contact the FUHSD Residency Office (408.522.2266) to resolve issues with addresses and school boundaries.

HoUSEHOLD INCOME

The number of people in the household refers to the household group that lives together at the given address.   It should not include a parent who lives elsewhere nor members of an entirely separate family living at the same address.

Your actual income is not requested - only below a threshold, between thresholds, or above a threshold.   Providing this information can help FUHSD secure funds from local, state, and federal agencies.  It may also benefit your family directly.

Emergency Person Demographics

In an emergency, the parents/legal guardians are called first.  You must enter one (two are preferred) emergency contact who is not the parent/legal guardian. This person must be at least 18 years old with a valid phone # in case no parent/legal guardian is reachable.

Enter the legal first name and legal last name of this person. In an emergency, students can only be released to someone proving their identity with a legal document, such as a driver’s license. Use the Nickname field to indicate a different/preferred first name, if desired; otherwise, leave the Nickname field blank.

Please provide the middle name, suffix, and birth date, if possible, so we can distinguish this person from others in our system with the same or similar names.

Check the box indicated if this person is likely already in our data system because he/she is a current or former student, parent, emergency contact, staff member, etc.

Emergency Person Contact Information

Enter phone numbers and an email where the person can be reached. At least one phone number is required. (If phone numbers or email address change, these data may be updated throughout the year through the Parent Portal into our data system. You will get more information on the Portal after your student is enrolled.)

PREVIOUS SCHOOL INFORMATION

These questions are only for schools with grades Kindergarten through 12th grade, so do not include nursery school, pre-school, or Pre-K schools.

• First Entry dates:  If you do not remember the exact start date of the student’s first (K-12) school year in the US or in CA, you may use Sept. 1 of the correct year.
• Most Recent School: We need information about the most recent school the student attended, so we know where to ask for grades, records, etc. (We realize this could be duplicated info if your most recent school was a CA school and you just entered that CA school name. If so, please enter it again here anyway.)
• Recent Expulsion: If the student has been expelled within the last two years, please enter the grade or grades when this occurred.

HEALTH/MEDICATION INFORMATION

Enter any health conditions or medications for your student.  A link is provided so you can download the required form which will need to be filled out by you and your doctor.   Doctor contact information is optional in this section.

Release agreements and policy acknowledgements

You will be required to click on the links to all policy notices and indicate your compliance.  You can download any of those documents; they are all also available on the fuhsd.org website.

To enable Pop-Ups on Firefox

• Click the “hamburger” menu icon (top right) to open the Menu, then choose Options.
• Select the Privacy & Security panel (lock icon on the left) and scroll down to the Permissions section.
• Make sure the Block pop-up windows checkbox is not checked.
• Close the about: preferences page. Any changes you've made will automatically be saved.

To enable Pop-Ups on Chrome

• Click the Chrome menu on the browser toolbar.
• Select Settings.
• Click Show advanced settings.
• in the "Privacy" section, click the Content settings button.
• In the "Pop-ups" section, select "Allow all sites to show pop-ups." Customize permissions for specific websites by clicking Manage exceptions

To ENABLE Pop-Ups on Safari

• From the Safari menu, choose Preferences and click the Security tab.
• Ensure the Block pop-up windows option is not checked. Unchecking this option will allow pop-ups.

Parent/LEGAL Guardian Demographics

Enter each parent or legal (court-appointed) guardian or caregiver (with affidavit) of the student, even if a parent/guardian lives at a different address than the student.  Do not enter siblings or other household members in this section.

• Use legal names that would be on a driver’s license or other legal document. When a Parent/Legal Guardian picks up a student from school, legal identification will be required, and the names will need to match. However, you may enter a nickname or preferred first name for communication, if you wish.  Leave the preferred name field blank if there is none.
• If the Parent/Legal Guardian lives at the student's primary address, then answer that question "Yes" and be sure to check the box indicating this is the person's address.
• If the Parent/Legal Guardian does not live at the student's primary address, answer that question "No," and be sure to UNcheck the box below.   You may optionally enter location information or a U.S. mailing address where school mailings can be sent. (No materials are mailed outside of the U.S.)
• Parent/Legal Guardian's highest education level is required by the state.

Parent/LEGAL Guardian Contact Information

Please provide as much Contact Information as possible, so we have the best chance of contacting a Parent/Guardian when necessary.

• An email is expected, but if the Parent/Guardian has none, check the box that says "person has no email."
• Contact Preferences should be un-checked if this Parent/Guardian cannot receive emails or does not want to receive emails for any of the reasons described.

Parent/Guardian Active Military Service

The U.S. Federal government requires that we collect information on Parents/Guardians in active military service as part of the Every Student Succeeds Act (ESSA).

Primary/Home Phone Number

Enter the phone number that will be the primary point of contact for a student and his/her family. This can be a home land line number or a parent/guardian cell number. (Each parent/guardian’s cell number and work number will be requested later on as well.)

Home Address

Enter the primary home address for the student. The student will only be associated with one address, even if he/she has residence at multiple addresses.

Start by entering the house number. Continue with the first few letters of the street name, until your address is displayed in green in the Address List which will pop up below where you are typing. As soon as you see your address appear in the Address List, click on the address; the address fields will fill for you.

Your address is displayed again, so you can review it in a readable format.

Reasons your address may not display in the Address List:

1. Your address is within the boundaries of FUHSD, but may not have made it into our system yet.
2. Your address is not within the boundaries of FUHSD, so is unlikely to be in our system.

If your address does not display in the Address List, you will need to contact the FUHSD Residency Office (408.522.2266) to resolve issues with addresses and school boundaries.

HoUSEHOLD INCOME

The number of people in the household refers to the household group that lives together at the given address.   It should not include a parent who lives elsewhere nor members of an entirely separate family living at the same address.

Your actual income is not requested - only below a threshold, between thresholds, or above a threshold.   Providing this information can help FUHSD secure funds from local, state, and federal agencies.  It may also benefit your family directly.

Emergency Person Demographics

In an emergency, the parents/legal guardians are called first.  You must enter one (two are preferred) emergency contact who is not the parent/legal guardian. This person must be at least 18 years old with a valid phone # in case no parent/legal guardian is reachable.

Enter the legal first name and legal last name of this person. In an emergency, students can only be released to someone proving their identity with a legal document, such as a driver’s license. Use the Nickname field to indicate a different/preferred first name, if desired; otherwise, leave the Nickname field blank.

Please provide the middle name, suffix, and birth date, if possible, so we can distinguish this person from others in our system with the same or similar names.

Check the box indicated if this person is likely already in our data system because he/she is a current or former student, parent, emergency contact, staff member, etc.

Emergency Person Contact Information

Enter phone numbers and an email where the person can be reached. At least one phone number is required. (If phone numbers or email address change, these data may be updated throughout the year through the Parent Portal into our data system. You will get more information on the Portal after your student is enrolled.)

PREVIOUS SCHOOL INFORMATION

These questions are only for schools with grades Kindergarten through 12th grade, so do not include nursery school, pre-school, or Pre-K schools.

• First Entry dates:  If you do not remember the exact start date of the student’s first (K-12) school year in the US or in CA, you may use Sept. 1 of the correct year.
• Most Recent School: We need information about the most recent school the student attended, so we know where to ask for grades, records, etc. (We realize this could be duplicated info if your most recent school was a CA school and you just entered that CA school name. If so, please enter it again here anyway.)
• Recent Expulsion: If the student has been expelled within the last two years, please enter the grade or grades when this occurred.

HEALTH/MEDICATION INFORMATION

Enter any health conditions or medications for your student.  A link is provided so you can download the required form which will need to be filled out by you and your doctor.   Doctor contact information is optional in this section.

Release agreements and policy acknowledgements

You will be required to click on the links to all policy notices and indicate your compliance.  You can download any of those documents; they are all also available on the fuhsd.org website.