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Business Services

Business Services is responsible for the fiscal integrity of the general fund and all other school funds. The Business Office is committed to supporting the success of all students by maintaining fiscal solvency and transparency, facilitating a well equipped learning environment and managing resources through prudent operational management. Other areas of Business Services responsibility include Maintenance and Operations, the Bond Program, Food Services and Enrollment and Residency.

Staff Directory

Name Title/Service Area Phone
Christine Mallery CBO/Associate Superintendent (408) 522-2245
Jackie Himan Executive Assistant to the CBO (408) 522-2212
Jason Crutchfield Director, Business Services (408) 522-2226
Ngan Le-Shanahan Controller (408) 522-2286
Rick Magana Manager, Business Services (408) 522-2217

 

   
Payroll  

 

Don Gilbert Certificated Payroll (408) 522-2221
Lalaine Macapagal Classified Payroll (408) 522-2224
     
Benefits    
Sherill Panelo Benefits (408) 522-2214
     
Accounting    
Donna Buenaventura Senior Account Analyst (408) 522-2211
Toni Mari Accountant/Bond (408) 522-2295
Cora Ustaris Bond Accounting Support Clerk (408) 522-2259
Pam Coppel Attendance/ASB/Billing (408) 522-2219
Avelina Pabingwit Categorial Programs (408) 522-2223
Caroline Perez Reimbursements (408) 522-2213
     
Purchasing    
Ruth Sandoval Purchasing Agent (408) 522-2218
Jiahui Li Purchasing Specialist (408) 522-2215
     
Accounts Payable    
Tran Quach Accounts Payable (A-G) (408) 522-2273
David Atangan Accounts Payable (H-L) (408) 522-2257
Grace Perez Accounts Payable (M-Z) (408) 522-2220
     
Transportation JPA    
Rick Magana Manager of Business Services (408) 522-2217

Development Impact Fees

On January 1, 1987, AB 2926 (Chapter 887) was enacted which requires that school districts pay a share of the cost of school construction based on the square footage of residential, commercial and industrial construction taking place within their districts. The law commissions school districts to levy a Developer Impact Fee for this purpose, establishes the maximum rate of the fees, and prohibits building permit authorities from issuing building permits without certification from the school district that fee requirements have been met.

On October 2, 1989, AB 181 established exclusions as follows:

  • Additions to existing homes of 500 square feet or less of assessable space (if addition exceeds 500 sq.ft. entire square footage is charged)
  • Demolition (square footage exceeding demolished square footage is charged)
  • Any building used exclusively as a private full-time day school as described in Education Code Section 48222
  • Any building owned and occupied by an agency of federal, state or local government

Current Development Impact Fees

The rates listed below took effect on September 26, 2018 and will remain in effect until new rates are published. All rates published are represented in $ Per Square Foot.

DEVELOPMENT TYPE:

RESIDENTIAL

ELEMENTARY DISTRICT ATTENDANCE AREA

CUPERTINO

SUNNYVALE

Gov’t. Code 65995.1*

$0.24

$0.23

All Other Residential

$1.52

$1.44

DEVELOPMENT TYPE:

COMMERCIAL

ELEMENTARY DISTRICT ATTENDANCE AREA

CUPERTINO

SUNNYVALE

Parking Structures

$0.01

$0.01

Self-storage

$0.02

$0.02

All Other Types: Retail, Lodging,

Warehouse, Schools, Shopping Centers, Hospital, Banks, Business Offices, Theaters, Medical Offices, Auto Repair and more.

$0.24

$0.23

* Gov’t. Code 65995.1 specifically defines categories of “agricultural migrant worker housing” and “residential care facilities for the elderly” for which there is special treatment.

Demolition Offsets

Offsets/credits can be provided for demolition (part or full). All demolition must be part of the current project by the current owner. Please be aware that when demolishing a commercial / industrial structure and replacing it with a residential structure, you will only be given a credit equal to the difference in commercial and residential rates for that portion of the project.

Refunds

Refunds for cancelled projects may be given if requested from our office within 180 days of original fee payment.

Assessable Square Footage

Section 65995 (b)(1) and (b)(2) of the California Gov’t. Code states that the amount of the square footage within the perimeter of a residential, commercial or industrial structure shall be calculated by the building department of the city or county issuing the building permit, in accordance with the standard practice of that city or county in calculating structural perimeters.

Documents

Refunds

Refunds for cancelled projects may be given if requested from our office within 180 days of original fee payment.

Parcel Tax

For information on the Parcel Tax and Parcel Tax exemptions, visit the Parcel Tax webpage.

Contractor Prequalification

California Assembly Bill (AB) 1565 went into effect on January 1, 2014. AB 1565 requires ALL General Contractors and M/E/P Subcontractors be prequalified, if the project is valued at $1,000,000 or more and funded in whole or in part with State Facility Bond funds, per:

Public Contract Code 20111.5 enables districts to require prime contractors to be prequalified prior to accepting bids.

Public Contract Code 20111.6 requires the district to do so for certain projects. This applies to prime contractors and MEP sub-contractors with the following licenses:

  • General Contractors (A and B), Mechanical, Electrical, and Plumbing subcontractors (C-4, C-7, C-10, C-16, C-20, C-34, C-36, C-38, C-42, C-43, and C-46)
  • The District must receive complete applications at least ten (10) business days prior to the scheduled bid opening on any advertised project in order for the candidate to qualify for a project in excess of $1,000,000 and partially funded by the State. Pre-qualification approval will remain valid for one (1) calendar year from the date of notice of qualification except as noted in the pre-qualification documents.

Additionally, the Fremont Union High School District requires any contractors doing any work on any of our campuses be prequalified.

The District uses the following process to prequalify contractors:

  • Contractor completes a questionnaire using QualityBidders, a web-based tool. The application is automatically scored. Questions receive a maximum of 5 points each. General contractors can receive a maximum of 135 points, subcontractors a maximum of 70 points. Applicants must score 75% in order to proceed to the next step.
  • The District checks contractor references by sending a weighted questionnaire (130 points maximum) by email to the contacts supplied in QualityBidders. The District requires three (3) responses with scores greater than or equal to 78 points in order to proceed to the next step. If a response scores greater than 60 but less than 78, the District will request another reference until we have three responses greater than or equal to 78. Any response that scores less than or equal to 60 points, will automatically cause the contractor's application to be rejected.
  • The District will review all information in the QualityBidders application along with the references to determine if the contractor should be approved.

Contractors must declare, under penalty of perjury, that submitted information is true. Submitted questionnaires and financial statements are not public records and shall not be open to the public.

Please follow the steps below to sign up and submit your application:

  1. Go to the Quality Bidders Website.
  2. Read the Contractor Instructions, then create an account by clicking on the green "Sign Up" at the top of the page
  3. Complete the application and provide the documentation that is required
  4. Select the Fremont Union High School District on Step 5
  5. Once you have been approved by the District, you will receive an email indicating your approval expiration date and limit

If you have any questions regarding the process, please contact Aram Darmanian at aram_darmanian@fuhsd.org or 408-522-2233. You may also contact Colbi Technologies at qbsupport@colbitech.com or 714-505-9544 with questions regarding the website or for technical support.

Thank you for your interest in prequalifying and working with the Fremont Union High School District.

Approved Contractor Report

For all approved contractors, view the FUHSD Approved Contractor List.

Appeals Process

A contractor may appeal a prequalification rejection if he/she believes that the rejection was inconsistent with Fremont Union High School District Board policy or was not in compliance with law. The protest must be filed in writing with the Superintendent or designee within five working days after receipt of notification of the rejection. The contractor shall submit all documents supporting or justifying the protest. A contractor's failure to file a protest document in a timely manner shall constitute a waiver of his/her right to protest the rejection.

The Superintendent or designee shall review the documents submitted with the contractor's claims and render a decision in writing within 30 working days. The Superintendent or designee may also convene a meeting with the contractor in order to attempt to resolve the problem.

RFP/RFQ/Bids

Multiple Project Request for Proposal (RFP)

The Fremont Union High School District is pleased to release a Multiple Project Request for Proposal (RFP) to construct the following projects:

  • Cupertino High School Building 500 – Roofing and HVAC Replacement
  • Monta Vista High School Buildings “A” and “C” - HVAC and FA Upgrades and Modernization

The District intends to award each of the Projects utilizing the lease-leaseback delivery method (Education Code section 17406. et. seq.). 

Only members of the District’s Pool of approved Lease-Leaseback contractors are able to respond to this RFP. If you have questions about the Pool, please contact Aram Darmanian at fuhsd_bids@fuhsd.org.

There will be a mandatory Pre-Response Meeting on Wednesday, November 14, 2018 at 10 a.m. at the Fremont Union High School District Office, located at 589 W. Fremont Avenue, Sunnyvale, CA 94087.

All Addenda will be posted on this website.

Please follow the links below to download the appropriate documents:

Drawings:

Event/Occurrence

Date/Deadline

District Issues RFP                                                         

Tuesday, November 6, 2018

Mandatory Pre-Response Meeting

10 a.m., Wednesday, November 14, 2018

Deadline for Contractors to submit questions regarding this RFP

Tuesday, November 20, 2018

District to respond to Contractors’ questions regarding this RFP

Monday, November 26, 2018

Deadline for Contractors to submit Proposal

3 p.m., Tuesday, December 4, 2018

District to interview Contractor(s) (if needed)

Friday, December 14, 2018

District Board approves successful Contractor

At appropriate Board Meeting

Budget Presentations & Documents

Prior Year Financial Reports

Prop 30/55: Education Protection Account

As a condition of receiving Proposition 30 and Proposition 55 - Education Protection Account (EPA) funds, the Governing Board of each school district must approve a spending plan during a public meeting. Each year, the district must also publish on its website an accounting of how much money was received from the EPA and how funds were expended. 

Enrollment and Capacity

Staff Forms

For Business Services forms, visit the Business Services Forms page in the Staff Portal.